Editor’s Note: This story originally appeared on Zety.com.
If you pass the interview, you face four or five other people. It is safe to assume that their qualifications are the same as yours. You will need more gear to go further.
A well-written interview thank you email can be that tool. Most candidates do not send thank you emails after interviews. Or send them unfinished thank you notes.
Thanks to this guide, you will learn how to write the best thank you email after an interview and keep the conversation going.
Read on for tips on how to write a thank you email after an interview to impress the interviewer.
Why You Should Send a Thank You Email After an Interview
Here’s some data on how important a post-interview thank you email is to your job search:
- According to research, one in five recruiters and hiring managers will automatically exclude a candidate if they haven’t sent a thank-you email for the interview.
- In addition, this survey revealed that 80% of HR managers consider thank-you emails to be helpful in reaching a final hiring decision. And yet – according to the same study – only 24% of people post them.
Sending any thank you letter after a job interview puts you ahead of the competition. A nice, personal thank you email? That’s what will get you ahead.
Can You Say Thank You for an Email Chat?
Is a thank you email always in order, or do you need a handwritten note? In fact, a thank you email interview will be your safest bet.
Why? Because it’s faster than a snail-mail interview thank you letter. Also, this study showed that 94% of hiring managers receive post-interview thank you emails.
The only exceptions when it’s a good idea to send your thank you letter via snail mail are:
- Jobs in extremely traditional industries such as wedding planning or strict suit and tie firms.
- C-level positions.
How to Write a Thank You Email After an Interview
Remember: When writing a “thanks for the interview” email, be sincere. Thank them for the opportunity, reiterate your interest, and remember to refer to what you discussed during the interview itself.
Here’s how to write the perfect interview thank you email in easy-to-follow steps.
1. Create a Clear Subject Line
No puns, no jokes, straight to the point. It’s the only way to make sure your thank you email gets opened.
Sample subject lines for thank you emails:
- Thank you, [Interviewer’s Name]!
- Thanks for your time and advice
- Thanks for the chat yesterday
- I enjoyed reading more [Company Name]
- Thank you!
It’s that simple.
2. Open Your Email with a Personal Greeting
3. Show Your Appreciation
- Open with “thank you!”
- Be sincere and genuine when expressing gratitude or appreciation.
- Show that you care about the time they spend with you.
4. Repeat that you like the job
- Mention that you are eager to join the company in the role you have interviewed for.
- If the interview made you realize that the job isn’t right for you, state that clearly in your thank you email. The hiring manager will appreciate your honesty, and it will save them time.
5. Focus on What You’ve Discussed and Contribute
- Identify what particularly interests you about the position and explain why. This way, you’ll make your post-interview email feel personal.
- Look at your key skills and relevant knowledge and show how you will use them to help your future employer get what they are looking for.
6. Remind Them of the Fixed Response Deadline
- Be brief and polite.
- Say that you are ready to provide any information they may need.
- Remind them of the fixed response deadline.
A short section like the one below will do:
“If you ever need any additional information from me to help you make decisions, feel free to contact me. I look forward to our call next week, as discussed.”
7. Close with Professional Login
- Thank them again.
- Exit with the word “yours truly” followed by your full name.
- Below, enter your basic contact information: phone number and email address.
- Optionally, add additional links (eg, your optimized LinkedIn profile, Twitter, or personal website).
8. Send Your Interview Thank You Email
Don’t forget to check your email before you click “send”. You can use apps like Grammarly or Language Tool to help you avoid bad typos or bad syntax.
Remember that you should send a thank you letter after the interview while it is still fresh in the interviewer’s mind – within 24 hours of the interview (the same day as the interview or the next).
If the interview takes place on a Friday, send a thank-you email on Friday afternoon or Monday morning. Do not send official emails on the weekend.
How to Send a Thank You Email to Multiple Inquiries
If you interviewed several people, send a personalized thank you note to each of them. Each of those thank you notes should be at least a little bit unique and personal because they will most likely be shared.
An exception is a panel interview, especially if many of the participants have joined by phone or Skype. In this case, send one thank-you email after the interview to everyone.
Don’t have everyone’s email addresses?
Send one email to the person with their address and ask them to forward your thank you email to other interviewers, or ask for the email addresses of other employers and email them directly.
Sample Thank You Email After Interview
Subject Line: Thank you, Amanda!
Hi Amanda,
Thank you very much for taking the time to meet with me and discuss the Digital Marketing Specialist position with ABC Inc. yesterday. It was a pleasure to learn more about your method of increasing organic traffic.
Our conversation made me even more excited to join ABC. What impressed me, in particular, was how focused your efforts are on the actual reader experience, not just technical SEO issues.
I was thinking about what you said about your plans to expand your email subscriber base by offering free downloads of bonus content next quarter. In my current role as a Content Marketing Specialist with XYZ, I’ve found that using click traps in bonus download contexts within blog posts has increased sign-up rates by 35% compared to regular scams. I hope it helps!
I am confident that my experience can translate to the same success as your new Digital Marketing experts.
If you need more information from me at this time, please feel free to contact me. I look forward to hearing from you next Friday, as discussed.
Thanks again for your time!
Sincerely,
Jane Redlock
515-255-0812
[email protected]
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